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POSITION TITLE: CHIEF PROTOCOL OFFICER – GENERAL SECRETARIAT, PROTOCOL & ELECTED OFFICERS SERVICES DIVISION
GRADE: PL-3
POSITION N°: 50078457
REFERENCE: ADB/12/ 175 (RE ADVERTISED)
GRADE: PL-3
POSITION N°: 50078457
REFERENCE: ADB/12/ 175 (RE ADVERTISED)
OBJECTIVES
The mandate of Secretariat-General (SEGL) of the Bank Group includes: (i) being responsible for the Board of Governors Secretariat, the Board of Directors and subsidiary bodies and to manage relations between the Boards and Senior Management; (ii) coordinating statutory relations between senior management, the boards and member countries of the Bank; (iii) providing administrative, protocol and support services to elected officers. Furthermore, SEGL is responsible for documentation, archives and conference services and is in charge of the Bank’s protocol services.
The mandate of Secretariat-General (SEGL) of the Bank Group includes: (i) being responsible for the Board of Governors Secretariat, the Board of Directors and subsidiary bodies and to manage relations between the Boards and Senior Management; (ii) coordinating statutory relations between senior management, the boards and member countries of the Bank; (iii) providing administrative, protocol and support services to elected officers. Furthermore, SEGL is responsible for documentation, archives and conference services and is in charge of the Bank’s protocol services.
The main duties of the Protocol and Elected Officers Division
(SEGL.2) are to provide protocol services, manage relations with the
host country of the Bank’s headquarters or Bank Group field offices and
provide administrative services to elected officers.
DUTIES AND RESPONSIBILITIES
Under the guidance of the Secretary General, and under the supervision of the Division Manager (Chief of Protocol), the Chief Protocol officer will:
Second and assist the Chief Protocol Officer in the Division’s activities;
Plan, organize, and supervise the protocol activities of the Division of Protocol in the Bank;
Coordinate the work done in various sections of the Division;
Ensure the existence of harmonious relationships with administrative services of the host country in line with the Headquarters Agreement and other agreements signed with field offices ;
Write and check notes and official correspondences of the Bank, such as letters to Heads of State, Prime Ministers, other international; dignitaries, etc;
Design the Division’s work programs and to supervise budgetary expenditures;
Coordinate protocol services during the Annual Meetings of the Board of Governors, the important meetings, events organized by the Bank or those being held under its auspices;
Maintain relations with the host country and field offices and manage the privileges and immunities granted to the Bank and its personnel under the Headquarters Agreement and other agreements signed with various field offices;
Advise and help Bank staff with the diplomatic and legal practices;
Coordinate a training program on diplomatic practices with the Human Resources department.
Under the guidance of the Secretary General, and under the supervision of the Division Manager (Chief of Protocol), the Chief Protocol officer will:
Second and assist the Chief Protocol Officer in the Division’s activities;
Plan, organize, and supervise the protocol activities of the Division of Protocol in the Bank;
Coordinate the work done in various sections of the Division;
Ensure the existence of harmonious relationships with administrative services of the host country in line with the Headquarters Agreement and other agreements signed with field offices ;
Write and check notes and official correspondences of the Bank, such as letters to Heads of State, Prime Ministers, other international; dignitaries, etc;
Design the Division’s work programs and to supervise budgetary expenditures;
Coordinate protocol services during the Annual Meetings of the Board of Governors, the important meetings, events organized by the Bank or those being held under its auspices;
Maintain relations with the host country and field offices and manage the privileges and immunities granted to the Bank and its personnel under the Headquarters Agreement and other agreements signed with various field offices;
Advise and help Bank staff with the diplomatic and legal practices;
Coordinate a training program on diplomatic practices with the Human Resources department.
SELECTION CRITERIA
Including desirable skills, knowledge and experience
At least a Master’s degree or its equivalent in International Relations, Political Science or related fields. Studies and training in diplomacy would be an advantage;
A minimum of seven (7) years of relevant professional experience within governmental institutions, regional or international organizations. Expert knowledge in diplomatic rules and conventions and strong knowledge of international economic relations required. An experience in diplomatic and protocol practices within International organizations would be an advantage;
Track record of leading and supervising a team;
Integrity and experience of working in a multicultural professional environment;
Excellent spoken and written English and/or French, with good working knowledge of the other language;
Competence in the use of standard software used in the Bank (Outlook, Word, Excel, PowerPoint).
Including desirable skills, knowledge and experience
At least a Master’s degree or its equivalent in International Relations, Political Science or related fields. Studies and training in diplomacy would be an advantage;
A minimum of seven (7) years of relevant professional experience within governmental institutions, regional or international organizations. Expert knowledge in diplomatic rules and conventions and strong knowledge of international economic relations required. An experience in diplomatic and protocol practices within International organizations would be an advantage;
Track record of leading and supervising a team;
Integrity and experience of working in a multicultural professional environment;
Excellent spoken and written English and/or French, with good working knowledge of the other language;
Competence in the use of standard software used in the Bank (Outlook, Word, Excel, PowerPoint).
CLOSING DATE: 10/07/2012.
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