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Japan International Cooperation Agency (JICA) Nigeria Office
is seeking for two (2) junior professionals to serve for the nation and the
world through the agency.
Job Title: In-house Consultant
Sectors: (1) Infrastructure Planning (2)Social Development
Location: Abuja
Duration: One year extendable (Three years maximum)
JICA is a bilateral development agency which is fully funded
by the Government of Japan as a major implementing agency of Japanese Official
Development Assistance. In Nigeria, JICA has been working on promotion of
Economic Growth through Infrastructure Development and Poverty Reduction
through Social Development.
As it is expanding country program, JICA Nigeria office
requires professionals to manage the programs in Infrastructure Planning &
Social Development.
1. Scope of work
Provide administrative support to ensure that the Programme
team meets the highest standards in compliance with JICA corporate policy and
procedures thereby contributing to JICA Nigeria Office’s strategic objectives.
As part of the team, the Consultant will provide assistance and advise to the
programme management of the team’s portfolio (project cycle management
including financial management) and administrative support to the Team Leader
and other programme staff including the virtual team members.
2. Specific duties and responsibilities are: Project Support
• In conjunction with relevant colleagues, assist and advice
with all aspects of project cycle management;
• Assist & advice on project/programme identification
and design;
• Assist & advice on project launch and implementation;
• For all contracts, support the team in all processes
relating to tendering, negotiating and awarding contracts to Service Providers and
consultants;
• Contribute to strengthening results focus and ensuring
increased value for money in the programmes;
• Contribute to wider team/office wide discussions on
gender, growth and poverty reduction;
• Assist & Advice on coordination with other
stakeholders such as Civil society, Nigerian MDA’s and Other Development
Partners.
• Resolving of problems and queries, liaising with JICA
colleagues, project implementers and external stakeholders as required;
• Ensure effective sharing of information within team.
Procedural and Financial Management
• Ensure compliance at all levels with JICA procedures
liaising with HQ;
• Ensure deadlines for monitoring and review of projects are
met;
• Managing programme budgets and ensuring that data is
accurate;
• Checking invoices and claims, requesting appropriate
authorisations and processing requests for payment (including scanning of
invoices);
• Monitoring compliance by project implementers to submit
project audited statements and asset register on time. Reconciling submissions
against existing project records.
• Assist in monitoring and reconciliation of project spend
for Programme Review meetings and ensuring projects are meeting spending
targets;
Administrative Support/Corporate Requirements
• Arranging meetings, workshops and other teams
presentations;
• Follow up on appointments and arranging transport and
accommodation where necessary;
• Scanning and photocopying of documents & management of
stationery supplies;
• Drafting replies to letters of request and enquiry from
the public and issuing visa letters;
• Attending programme related meetings and taking notes at
meetings;
• Other administrative duties that may be assigned;
• Assist JICA Nigeria in meetings its obligation to carry
out its people management duties in line with the Investors in People standard;
• Support JICA Nigeria with the preparation of any retreats,
seminars, and high-level visits from Headquarters.
3. Qualifications
• A National of Nigeria
• Knowledge on targeted sector (at least one of these)
- Energy/Power
- Transport
- Education
- Agriculture
• Working Experiences: More than 3 years in relevant field
• Academic Background: Master’s Degree in relevant field
• Adequate Skills on Accountability and Responsibility
• Ability on report writing in English
• Good Communication skills
• Sympathy with JICA’s Vision, Missions and Principles
http://www.jica.go.jp/english/about/mission/
4. Remuneration
The Consultancy fee for this position is about 200,000Naira
per Month.
5. Application
Fill the Application Form and Send by e-mail to
jicang-info@jica.go.jp by 31st July, 2012.
Only short listed candidates will be contacted. Questions
could be entertained from successful short listed candidates.
Application Forms : PDF Form And WORD
Application Forms : PDF Form And WORD
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